School Improvement Council (SIC)

SIC

SIC is a broad-based community advisory group comprised of parents, teachers, and community members established in every school. This advisory group works with the principal to cultivate a positive school environment supporting student success.

Our SIC meets monthly and welcomes anyone interested in participating in the discussion and implementation of our goals and responsibilities. Additionally, we welcome any ideas, comments, and/or concerns stakeholders may have regarding school improvement. Comments will be reviewed by the council at our monthly meetings. We consider your feedback to be vital to our success! Questions, suggestions, or concerns for the SIC can be emailed to vjoy@dorchester2.k12.sc.us

Visit our page on the SIC website

2024-25 SIC Meeting Schedule

Date	Time	Location
October 3^rd	7:30 a.m.	Professional Learning Room
November 14^th	7:30 a.m.	Professional Learning Room
December 5^th	7:30 a.m.	Professional Learning Room
January 9^th	7:30 a.m.	Professional Learning Room
February 13^th	7:30 a.m.	Professional Learning Room
March 6^th	7:30 a.m.	Professional Learning Room
April 3^rd	7:30 a.m.	Professional Learning Room
May 2nd	7:30 a.m.	Professional Learning Room

24-25 SIC Officers

Chair: Stephen Rabon
Vice Chair: Steven Infinger
Secretary: Steven Infinger
Public Relations: Kim Perry

SIC Meeting Agendas & Minutes

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Meeting Minutes

Voted in officers for the year:
- Chair: Stephen Rabon
- Vice Chair: Steven Infinger
- Secretary: Steven Infinger
- Public Relations: Kim Perry
Kim Perry will create an SIC Facebook page to help inform the public about SIC and allow for cross promotion with other pages (SHES, PTA, etc.)
Change schedule for the year for all meetings to take place in the morning

Action Items:

Kim to create the Facebook page
Steven Infinger to submit notes and deck to be posted to the school website
Stephen and Steven will connect to transfer duty of roles
Steven will send Mrs. Bailey-Peters his SIC distribution list (Outlook version is attached to this email. Let me know if you need a different version.)
Mrs. Bailey-Peters will ensure the schedule is updated on the school website
Mrs. Bailey-Peters will send out meeting invites for the year
Mrs. Bailey-Peters will ensure the website is updated with the current by-laws
Mr. Joy will update the state SIC registry with the new officials
Mr. Joy reach out to Seacoast about Community member
Kim and Nicole reach out to Horizons for Community member

November 14, 2024

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Attendees: Stephen Rabon, Steven Infinger, Debbie Vincent, Lance Suter, Teneshia Slempa, Melissa Young, Meghan Grady, Nicole Crew, Vince Joy, Micah Behrens

Welcome and Opening Comments

Mr. Joy shared he was in Washington DC last week to receive the Blue Ribbon Award
Welcome our new Community Member, Lance Suter
Welcome Parent, Teneshia Slempe

PTA Update (Nicole Crews)

Sandpiper Fun Run
- Already at 36% of the goal after the first week
- Encouraged to share with friends and family
- Need help on Nov 21 for setup (heavy lifting)

Review of mandated checklist (Stephen Rabon)

We have completed all required tasks to date from the state SIC
Remaining tasks occur closer to the end of the year
Set a goal to apply for the Dick and Tunky Riley Award in the next couple of years

Review of the 5 Year Plan and School Report Card (Vince Joy)

Review values of the previous 3 years
- 21-21: Average
- 22-23: Excellent
- 23-24: Good
Drop in the previous year is due to student progress reaching the minimum and not going beyond.
Plan is in place to strategically get back to Excellent

Defining Success (Stephen Rabon)

3 areas of focus:
- Retention of faculty and staff
  - May be the focus that allows for the widest impact
- Facilities/Maintenance
  - PTA are better structured to take point on this, but SIC can support
- Academics
  - Based on goals around the School Report Card
Minimum Goal: Completion of SIC annual compliance checklist
Target Goal: TBD
Stretch Goal: TBD
Brainstorming ideas to settle on at next meeting:
- Hand-written cards to teachers and a gift card
- Collection of gift cards from local neighborhoods
- A group of volunteers for free math tutoring
- Healthy competition bringing in the kids and parents
- Neighborhood and community engagement
  - SIC leading the charge on getting the gift cards from families/community and presenting to teachers in December on behalf of SIC

Review of Decisions and Action Items:

All- We have the Facebook page up- share and engage
All- If you have any ideas for goals please email them to sandhillsic@gmail.com

Next Meeting December 5th, 7:30 am

December 5, 2024

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Attendees: Stephen Rabon, Steven Infinger, Kim Perry, Lance Suter, Teneshia Slempa, Melissa Young, Meghan Grady, Vince Joy, Micah Behrens, Lisa Bailey-Peters

Welcome and Opening Comments

SHES named Cool School by channel 2 news. Excitement for activities during the celebration
that engaged the entire building. Will be shared after the new year.

PTA Update

Sandpiper Fun Run
- Over $50k raised that will go toward school goals
- Mr. Joy ran over 20 miles with the kids
- Playground equipment on pause because land work needs to be done in prep for the new
- building being built (breaking ground Q1 2025 with a planned open in 2027)

Review of mandated checklist (Stephen Rabon)

We have met all of the requirements
Next item is April 30th for the annual report card

Defining Success (Stephen Rabon)

Minimum Goal: Completion of SIC annual compliance checklist
Target Goal: By the release of the 24-25 SHES report card improve overall performance
on the school report card back to “Excellent”
Stretch Goal: Improve school climate and academic growth by sponsoring or leading 4 events/activities
by the end of the school year.
Fall Semester activities:
- Gift card drive
  - This happened quickly and could have been aligned with other events that have similar
    - asks of school community (lessons learned for future event
    - Can be used as an incentive for activities to engage the staff
    - Thank you note drive
    - Use car rider and walker parents and have them write thank you cards to all adults in the building.
    - 450 cards have been purchased and 81 (14%) cards have already be written in 1 day of engagement
    - Spring Semester activities:
      - Activity to promote academic growth
      - Emphasis on education to the parents
        
        Event events (food provided)
        
        Post consistent microlearning eLearning
        
        Fourth activity
        
        Serve at Ball for All dance

Review of Decisions and Action Items:

We agree that Admin will distribute any gift cards collected at their discretion
Continue thinking of spring events and in order to finalize at January meeting
Reminder to continue engaging with and sharing Facebook posts (Name: Sandhill Elementary
School Improvement Council)
Mrs. Young and Grady will create posters for Thank You Card drive

Next Meeting January 9th, 7:30 am

January 9, 2025

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Attendees: Joy, Infinger, Vincent, Suiter, Odom, Young, Grady, and Crews

Gift card and thank you card drives were successful. The teachers really enjoyed receiving the items and how they were presented through engaging activities throughout the week.
The collaboration between SIC, PTO, and Leadership was a win as it showed support amongst the groups and lowered the lift required by a single group.

Recap Fall Activities in December

5 Days of Holidays: Helping create an exciting and engaged culture at Sand Hill during
the last week before break (PTA, Staff, & SIC)
Break Room Refreshments, Trolley Treat Cart, Hidden Elf Hunt, Catered Lunch, Italian Ice, themed dressing days and Holiday Trivia
- Successful Merry Market – great job PTA!
SIC Specific Fall Events: Thank You Card & Gift Card Drives
- 290+ Thank you cards written and disbursed to teachers and staff
- Over 40 gift cards received and distributed via Holiday Trivia and Hidden Elf Hunt

December Testing Progress Check In

Winter MAP testing is almost over. Final make-ups are happening this week.
So far there have been some wins and some clear opportunities for improvement.
3rd grade students did well with 78% meeting or exceeding their goals. Of that group
46% of them exceeded their goal. Well done stretching yourselves 3rd graders!
Leadership will be meeting with teacher groups to analyze results and determining next steps in the coming weeks.

Capture Kids Hearts Survey Results

A program in place across all schools to help build relationships and culture in the school
Survey went out to parents in December, and results and still being reviewed
Qualitatively, there is evidence of this program across the school with interactions will all groups (leadership, faculty, staff, and students)

Spring Activities Discussion

Discussed ideas for our 3rd and 4th activities for the year in order to meet our target
and stretch goals. Potential activities SIC can support are:
Promote academic growth
- Math night (Date TBD)
  - Use winter MAP data to determine skills for focus on by grade level
- Fit Night (Feb 6th)
  - Will have an informational booth for SIC
  - Meghan Grady will work the booth (thank you!)
  - Parent Power Hour
    - 1 hour sessions in the evening in March-May
      - Math focused
      - Topics lead into prep for 2nd half of the year testing
      - Could be a 5th grader moving to middle school prep night
      - Improve school climate
      - Ball for All (school dance in March)
      - Fun run celebration (Feb)
      - Family movie night (Date TBD)

Review of Decisions and Action Items

Next meeting: Plan dates, topics, and level of SIC engagement for Math Night and Power Hour events, as well as, collect item from H1 to go into the next SIC Report to the Parents
Each group (PTO, school, and SIC) begin cross posting each others social media posts
Stephen R. - create an info video for Capturing Kids Hearts (CKH) for the SIC Facebook page toward the end of the year ahead of the next CKH’s end of year survey.

Next Meeting February 13th, 7:30 am

February 13, 2025

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Attendees: Stephen Rabon, Steven Infinger, Kim Perry, Melissa Young, Meghan Grady, Lisa Bailey-Peters, Vince Joy, Teneshia Slempa, Micah Behrens

Welcome & Open Comments

Mr. Joy shared about his Principal induction programs that first year principals go through.
The most recent meeting was a time for reflection and it led to conversations in the building to finish out the year and begin preparing for next year with intentionality.

Fit Night – Booth Update

Thanks to Meghan for monitoring the SIC booth at FIT night. She fielded questions from parents and shared details about SIC (who we are, upcoming dates, our goals, etc.)

SIC Checklist Review & Report Card Review

Next item is due by April 30 and completing the SIC report to the parents. This is currently being worked on
One of the school goals for this year was a focus on retaining 85% of the new teachers
to the building and as of this meeting, there is 100% retention of new teachers, and only 2 other teachers leaving (retirement and career change).
Teacher survey coming out in the next few weeks and the results will be available t admin in June/July.

Winter Testing Updates

Viewed high level fall to winter MAP update
Data showing that lower scores in the fall had massive growth in winter, and higher fall scores did not have as much growth which matches other schools and historical trends.
3rd grade averages are the highest in the district
Intentional conversations are happening to prepare for the spring assessment and grade level scheduling for next year

SIC Spring Events (Dates & Planning)

Reviewed proposed ideas from the January meeting
- Math Night (TBD)
- FIT Night (COMPLETE)
- Parent Power Hour (March-May)
- Ball for All (March)
- Family Movie Night (TBD)
- New idea: Testing Prep Rally ahead of SC Ready (tentatively May 2)
  - This speaks more to academic growth than the January proposals is aligns more with the
    - SIC goals
      - Writing encouraging notes to (non-specific) students in grades 3-5 (from parents, other students, teachers) This can be booths at other events or worked into various moments during the school day. These 2 goes would put us over our SIC goal.

SIC Report to Parents

Review last years report to parents
What we liked
Opportunities for change
Put the same material in the appropriate format for the audience
- Brochure format for front office, recruitment fair, SIC booth for facts and feeds
  - Link to PDF in a non-brochure format - Website/email/parent square
  - Updated vision statement
  - Do not add parent email addresses
  - Add social media
  - More visuals

Review of Decisions and Action Items

Fine tune the plan for encouraging notes in the March meeting
Mr. Joy will work on updating the content of the report for parents
Mrs. Young and Mrs. Grady will work on graphics and layouts
Mrs. Perry will update the SIC Facebook image

March 13, 2025

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3.13.25

In attendance: Stephen Rabon, Nicole Crews, Teneshia Slempa, Debbie Vincent, Corinne Horlback, Meghan Grady, Vincent Joy, Melissa Odom, and Melissa Young

Something good:

Joy gave SHES PTA a shout-out for the Ball for All. We appreciated their hard work and dedication in providing another amazing event for students and families.
Our teacher retention looks very positive for 2025/26! We have one teacher resigning (due to the military) and another one is retiring.

Facility-Related Concern:

Joy had a walk-through visit with district officials and mentioned the WiFi concern for guests on campus (i.e., vendors, etc.).

Agenda Items:

Reviewed school report card and goals
Reviewed SIC Annual Report to Parents drafts (report and brochure)
- Suggested edits:
  - Change number of business partners
  - Add Beacon mentoring under family opportunities
  - We will finalize the report in preparation for distribution at our next meeting.
SCREADY Pep Rally ideas:
- May 1st
- Create large banners for families to sign during walkers and car riders to encourage 3rd-5th grade students to do their best.
- K-2nd grade classes will adopt a 3rd-5th grade class and make an inspirational poster, banner, etc.
  - Grady will draft email to share with staff.
  - Poster/banner due date= April 28th (turned into library)
  - SIC members will hang posters in classrooms on April 30th.
    - SIC members will determine which poster wins the contest
      - The teacher of that class will receive free car wash (as an incentive).
Key Elements/Message of Pep Rally:
- Our goal is to set a positive tone for SCREADY. We want our students to do their best, use their strategies, show what they know, and showcase their talent.
- Theme~ Level Up (gaming theme)
- Duration~ 30 minutes long
- Joy will check into Steel Drums performing, chorus singing a fun song, playing a simple game (ideas: five students per grade level- balloon pop, etc.), and beach ball circulating in the crowd.
- The leadership team will discuss ideas and fine-tune details, and we will have more of a definitive plan at the April 3rd meeting

April 3, 2025

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Attendees: Stephen Rabon, Steven Infinger, Kim Perry, Melissa Young, Meghan Grady, Lisa Bailey-Peters, Vince Joy, Teneshia Slempa, Micah Behrens, Nicole Crews, Melissa Odom

Welcome & Open Comments

Rookie Teacher of the Year is a top 5 finalist for the district. Final interviews are next week.

SIC Checklist Review & Report Card Review

Next item is due by April 30 (completing the SIC report to the parents). Will be finalizing in this meeting.
With one meeting remaining this year, we are on track to complete all requirements

SC Report to Parents - Review Final Draft

Two versions were created - 2 pager and a pamphlet
Recommendations for edits made
Mrs. Young will make updates to both versions
Mr. Joy will distribute by April 11 via Parent Square
Mr. Joy will upload to the SC SIC Member Network, and let Mr. Rabon when it is complete
Following Mr. Joy’s post, Mrs. Young will post to the school website
Mrs. Perry will post to the SIC Facebook page
Mrs. Crews will post to the PTA Facebook page

SC Ready Poster Encouragement - Planning

Mrs. Grady assigning classes (K-3, 1-4, 2-5)
Poster paper passed out on April 18 (Mrs. Grady to cut paper)
Posters turned into Media Center by April 28
Hang posters by April 30 and judging by SIC members following the hanging.
Top class: teacher gets car detailed (sponsored by a business partner or school) and class gets ice cream sandwiches (PTA sponsored)
Winner announced at pep rally on May 1st
Kids’ celebration on May 2nd

SC Ready Prep Rally - Planning

“No Stress, You’re Ready!”
Theme - Mario, Level up!
30 min pep rally in PAC
Grades 2-5
Games by class, music and beach balls as kids enter, minute to win it games, throw out prices to the crowd via sling shot, class chant/cheers
Leadership will lead it and SIC will sponsor and partner to support by planning and volunteering day of
All - email 2-3 ideas for mini games by next Thursday to SandhillSIC@gmail.com

Review of Decisions and Action Items Report to Parents:

Mrs. Young will make update to both versions of the Report to Parents
Mr. Joy will distribute by April 11 via Parent Square
Mr Joy will upload to the SC SIC Member Network.
Following Mr. Joy’s post, Mrs. Young will post to the school website
Mrs. Perry will post to the SIC Facebook page
Mrs. Crews will post to the PTA Facebook page
Poster Contest
Poster paper passed out on April 18 (Mrs. Grady to cut paper)
Posters turned into Media Center by April 28
Hang posters by April 30 and judging by SIC members following the hanging
Winner announced at pep rally on May 1st
Kids’ celebration on May 2nd
Pep Rally
Leadership will lead it and SIC will sponsor and partner to support by planning and volunteering day of
All - email 2-3 ideas for mini games by next Thursday to SandhillSIC@gmail.com
Final meeting of the year
Push next meeting from May 1 to 2 Mrs. Bailey-Peters to sent out new invite
Mrs. Young to update the SIC page on the school website
Mrs. Young to send a calendar hold to teachers in 2-5 to hold the time for the pep rally

May 2, 2025

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Attendees: Stephen Rabon, Steven Infinger, Kim Perry, Melissa Young, Meghan Grady, Lisa Bailey-Peters, Vince Joy, Teneshia Slempa, Micah Behrens, Melissa Odom

Welcome & Open Comments

Pep rally was a success!

SIC Checklist Review & Report Card Review

All requirements were completed
We completed our stretch goal with 5 SIC supported events. We’ll know if we reached our
target goal when the report card comes out next school year

Map Data Review

MAP testing is now complete.
Overall there was maintenance and growth
Almost the entire 3rd grade made it to their growth number

Looking Back at the Wins

Fulfillment of SIC Requirements
Engagement of committee members
Fulfillment of Stretch Goals
Videos updates to foster engagement
Having a final meeting to wrap up the year and plan ahead
This group has worked together well and people have been excited to participant
Opportunity to align calendars and communication between meetings next year

Looking ahead to next year

Teacher retention goals have been met and excited for new teachers coming next year
Suggestion to make the SC Ready pep rally a regular SIC sponsored event with more timeto focus on it during the year.
Recommendation to bring back Math Night and the family engagement nights can line upwith MAP testing timelines
Review the by-laws next year as stated in the by-laws
Reviewed the SIC Membership Requirements to make sure we know which elected members are
leaving and who is needed for next year
Because of existing members terms being up and the 2 year commitment, it is recommended
to bring on 3 elected parents next school year
Set up an SIC booth for Facts and Fees (pass out brochure and offer people to nominate
themselves or someone else
First meeting for next school year: August 15 at 7:30 pm to plan with existing members
- What are the events for the year that can start during this meeting
  - Suggestions: Gift cards and Pep Rally and start a Math Night

Review of Decisions and Action Items

First meeting for next school year: August 15 at 7:30 pm to plan with existing members

Resources

SC School Improvement Council Handbook

SIC Bylaws

2024-25 Annual Report to Parents

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School Improvement Council (SIC)

SIC

2024-25 SIC Meeting Schedule

24-25 SIC Officers

SIC Meeting Agendas & Minutes

October 3, 2024

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November 14, 2024

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December 5, 2024

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January 9, 2025

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February 13, 2025

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March 13, 2025

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April 3, 2025

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May 2, 2025

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