School Improvement Council (SIC)

Date	Time	Location
October 3^rd	7:30 a.m.	Professional Learning Room
November 14^th	7:30 a.m.	Professional Learning Room
December 5^th	7:30 a.m.	Professional Learning Room
January 9^th	7:30 a.m.	Professional Learning Room
February 13^th	7:30 a.m.	Professional Learning Room
March 6^th	7:30 a.m.	Professional Learning Room
April 3^rd	7:30 a.m.	Professional Learning Room
May 1^st	7:30 a.m.	Professional Learning Room

Minutes

Meeting Minutes

Voted in officers for the year:
- Chair: Stephen Rabon
- Vice Chair: Steven Infinger
- Secretary: Steven Infinger
- Public Relations: Kim Perry
Kim Perry will create an SIC Facebook page to help inform the public about SIC and allow for cross promotion with other pages (SHES, PTA, etc.)
Change schedule for the year for all meetings to take place in the morning

Action Items:

Kim to create the Facebook page
Steven Infinger to submit notes and deck to be posted to the school website
Stephen and Steven will connect to transfer duty of roles
Steven will send Mrs. Bailey-Peters his SIC distribution list (Outlook version is attached to this email. Let me know if you need a different version.)
Mrs. Bailey-Peters will ensure the schedule is updated on the school website
Mrs. Bailey-Peters will send out meeting invites for the year
Mrs. Bailey-Peters will ensure the website is updated with the current by-laws
Mr. Joy will update the state SIC registry with the new officials
Mr. Joy reach out to Seacoast about Community member
Kim and Nicole reach out to Horizons for Community member

Minutes

Meeting Minutes

Attendees: Stephen Rabon, Steven Infinger, Debbie Vincent, Lance Suter, Teneshia Slempa, Melissa Young, Meghan Grady, Nicole Crew, Vince Joy, Micah Behrens

Welcome and Opening Comments

Mr. Joy shared he was in Washington DC last week to receive the Blue Ribbon Award
Welcome our new Community Member, Lance Suter
Welcome Parent, Teneshia Slempe

PTA Update (Nicole Crews)

Sandpiper Fun Run
- Already at 36% of the goal after the first week
- Encouraged to share with friends and family
- Need help on Nov 21 for setup (heavy lifting)

Review of mandated checklist (Stephen Rabon)

We have completed all required tasks to date from the state SIC
Remaining tasks occur closer to the end of the year
Set a goal to apply for the Dick and Tunky Riley Award in the next couple of years

Review of the 5 Year Plan and School Report Card (Vince Joy)

Review values of the previous 3 years
- 21-21: Average
- 22-23: Excellent
- 23-24: Good
Drop in the previous year is due to student progress reaching the minimum and not going beyond.
Plan is in place to strategically get back to Excellent

Defining Success (Stephen Rabon)

3 areas of focus:
- Retention of faculty and staff
  - May be the focus that allows for the widest impact
- Facilities/Maintenance
  - PTA are better structured to take point on this, but SIC can support
- Academics
  - Based on goals around the School Report Card
Minimum Goal: Completion of SIC annual compliance checklist
Target Goal: TBD
Stretch Goal: TBD
Brainstorming ideas to settle on at next meeting:
- Hand-written cards to teachers and a gift card
- Collection of gift cards from local neighborhoods
- A group of volunteers for free math tutoring
- Healthy competition bringing in the kids and parents
- Neighborhood and community engagement
  - SIC leading the charge on getting the gift cards from families/community and presenting to teachers in December on behalf of SIC

Review of Decisions and Action Items:

All- We have the Facebook page up- share and engage
All- If you have any ideas for goals please email them to sandhillsic@gmail.com

Next Meeting December 5th, 7:30 am

Minutes

Meeting Minutes

Attendees: Stephen Rabon, Steven Infinger, Kim Perry, Lance Suter, Teneshia Slempa, Melissa Young, Meghan Grady, Vince Joy, Micah Behrens, Lisa Bailey-Peters

Welcome and Opening Comments

SHES named Cool School by channel 2 news. Excitement for activities during the celebration
that engaged the entire building. Will be shared after the new year.

PTA Update

Sandpiper Fun Run
- Over $50k raised that will go toward school goals
- Mr. Joy ran over 20 miles with the kids
- Playground equipment on pause because land work needs to be done in prep for the new
- building being built (breaking ground Q1 2025 with a planned open in 2027)

Review of mandated checklist (Stephen Rabon)

We have met all of the requirements
Next item is April 30th for the annual report card

Defining Success (Stephen Rabon)

Minimum Goal: Completion of SIC annual compliance checklist
Target Goal: By the release of the 24-25 SHES report card improve overall performance
on the school report card back to “Excellent”
Stretch Goal: Improve school climate and academic growth by sponsoring or leading 4 events/activities
by the end of the school year.
Fall Semester activities:
- Gift card drive
  - This happened quickly and could have been aligned with other events that have similar
    - asks of school community (lessons learned for future event
    - Can be used as an incentive for activities to engage the staff
    - Thank you note drive
    - Use car rider and walker parents and have them write thank you cards to all adults in the building.
    - 450 cards have been purchased and 81 (14%) cards have already be written in 1 day of engagement
    - Spring Semester activities:
      - Activity to promote academic growth
      - Emphasis on education to the parents
        
        Event events (food provided)
        
        Post consistent microlearning eLearning
        
        Fourth activity
        
        Serve at Ball for All dance

Review of Decisions and Action Items:

We agree that Admin will distribute any gift cards collected at their discretion
Continue thinking of spring events and in order to finalize at January meeting
Reminder to continue engaging with and sharing Facebook posts (Name: Sandhill Elementary
School Improvement Council)
Mrs. Young and Grady will create posters for Thank You Card drive

Next Meeting January 9th, 7:30 am

Minutes

Meeting Minutes

Attendees: Joy, Infinger, Vincent, Suiter, Odom, Young, Grady, and Crews

Gift card and thank you card drives were successful. The teachers really enjoyed receiving the items and how they were presented through engaging activities throughout the week.
The collaboration between SIC, PTO, and Leadership was a win as it showed support amongst the groups and lowered the lift required by a single group.

Recap Fall Activities in December

5 Days of Holidays: Helping create an exciting and engaged culture at Sand Hill during
the last week before break (PTA, Staff, & SIC)
Break Room Refreshments, Trolley Treat Cart, Hidden Elf Hunt, Catered Lunch, Italian Ice, themed dressing days and Holiday Trivia
- Successful Merry Market – great job PTA!
SIC Specific Fall Events: Thank You Card & Gift Card Drives
- 290+ Thank you cards written and disbursed to teachers and staff
- Over 40 gift cards received and distributed via Holiday Trivia and Hidden Elf Hunt

December Testing Progress Check In

Winter MAP testing is almost over. Final make-ups are happening this week.
So far there have been some wins and some clear opportunities for improvement.
3rd grade students did well with 78% meeting or exceeding their goals. Of that group
46% of them exceeded their goal. Well done stretching yourselves 3rd graders!
Leadership will be meeting with teacher groups to analyze results and determining next steps in the coming weeks.

Capture Kids Hearts Survey Results

A program in place across all schools to help build relationships and culture in the school
Survey went out to parents in December, and results and still being reviewed
Qualitatively, there is evidence of this program across the school with interactions will all groups (leadership, faculty, staff, and students)

Spring Activities Discussion

Discussed ideas for our 3rd and 4th activities for the year in order to meet our target
and stretch goals. Potential activities SIC can support are:
Promote academic growth
- Math night (Date TBD)
  - Use winter MAP data to determine skills for focus on by grade level
- Fit Night (Feb 6th)
  - Will have an informational booth for SIC
  - Meghan Grady will work the booth (thank you!)
  - Parent Power Hour
    - 1 hour sessions in the evening in March-May
      - Math focused
      - Topics lead into prep for 2nd half of the year testing
      - Could be a 5th grader moving to middle school prep night
      - Improve school climate
      - Ball for All (school dance in March)
      - Fun run celebration (Feb)
      - Family movie night (Date TBD)

Review of Decisions and Action Items

Next meeting: Plan dates, topics, and level of SIC engagement for Math Night and Power Hour events, as well as, collect item from H1 to go into the next SIC Report to the Parents
Each group (PTO, school, and SIC) begin cross posting each others social media posts
Stephen R. - create an info video for Capturing Kids Hearts (CKH) for the SIC Facebook page toward the end of the year ahead of the next CKH’s end of year survey.

Next Meeting February 13th, 7:30 am

Minutes

Meeting Minutes

In attendance:
Ms. Gerald
Dr. Behrens
Ms. Odom
Ms. Golden
Ms. Stasiak
Ms. Vincent
Mr. Infinger
Ms. Crews
Ms. Graff
Ms. Perry

Mr. Infinger:
• Reviewed highlights from last week
• The survey had 59 submissions. Going over big graphs
then go back to look at details.
• Looked at important priorities to teachers-flexibility on
teaching methods, teacher morale, classroom resources,
parent support, student behaviors are the top priority.
• Motivated top things- sense of belonging, personal
growth, professional growth. Dr. Seabolt was brought up
in a positive way to help with growth. Crews mentioned
that after school gatherings are not motivated as they
need more sense of belonging.
• Lots of staff have children so they could not find care to
attend gatherings, also they cost money and not
everyone has those funds as we get paid little, and some
are working on a single income
• 17 people said they have support from district personnel
• 81 total comments out of the survey
• Teachers need reminders that resources are available
because they do not know.
• Gerald spoke about offering professional development
for teachers in how to create fun learning experiences
within the boundaries given by the district and ensuring
the activities are standards-based and rigorous.
• Odom mentioned that teachers should communicate
when we go off schedule. Teachers can communicate it
beforehand or respond in the observation feedback to
let admin know. The instructional leadership team meets
twice a week so they can discuss observations, what
support teachers need or the wonderful things they may
have seen during the observation.
• Graff says relationships are important to receiving
feedback well. Gerald indicated that relationships go
both ways. With over 150 staff members, the principal
cannot be the only trying to build individual
relationships with everyone, but sometimes that seems
to be the expectation.
• Find out more about our big 3 motivations.
• Golden shared that admin team can ask questions in SLO
meetings to get more information about the three top
things that were important to teachers (sense of
belonging, personal growth, professional growth)

Ms. Gerald:

• Just got directions for school renewal plan-needs to be a focus
next meeting
• Working with school team to revise 5-year plan
• District visit had great feedback.
• Gerald says observations are not a gotcha and are ended with a
positive comment

Ms. Crews:

• Working on school projects and getting them reimbursed
• Working on teacher appreciate week ideas
• Ball For All coming up-desperate for volunteers!
• Criticism should start and end with a positive. It can be a double
edged sword and can’t make everyone happy

Ms. Perry:

• Talked about her past experiences as a teacher. She indicated that
if she loved the administrator, she was able to receive constructive
feedback. She indicated that if she didn’t have as good of a
relationship with the admin, the constructive feedback felt like a
gotcha.
• The level of trust is SO important We can’t take away observations
and it can be hard, but we must start somewhere with trust

Dr. Behrens:

• Behrens says people will counter the feedback and not everyone
likes that. The goal is always growth.

Next Steps:

• Asking questions on how we can gather more information and
support teachers on the top 3 things on the graph (sense of
belonging, personal growth, professional growth).

Agenda

Minutes

Meeting Minutes

In attendance:
Ms. Gerald
Dr. Behrens
Ms. Odom
Ms. Golden
Ms. Bailey-Peters
Ms. Stasiak
Ms. Vincent
Ms. Slempa
Ms. Perry
Ms. Horlback

Ms. Perry:
• Ms. Perry is leading the meeting as Mr. Infinger is out.
• Reviewed highlights from last week
• Asked about any further discussions with staff related to
the SIC survey
• We are curious if the Summerville Prep Academy will
make an impact on our numbers. They have a wait list
• Ms. Perry will post the parent climate survey on a
Facebook page so more parents will take it. It will also be
shared on the school’s pages as well.
• PTA- school dance was a success!! They have $20,000
allotted and will be working with the admin team to
determine specific needs of school
• Ms. Crews is working with the Beautification committee
to see what can be used there.
• PTA has teacher appreciation and volunteer appreciation
weeks in the works
• Ms. BP shares that there is a trophy being shared for the
best camp at Camp Read A Lot

Ms. Gerald

• 100% participated in the climate survey with teachers, only 89 of
our parents have taken the parent climate survey. We need
parents to share their voice!
• Shared that she has taken a principal position closer to her home
since she is currently driving an hour and a half to work. The
district is getting closer to naming her successor.
• The biggest negative hit on all climate survey was home-school
connection so rather than the SIC focusing on building surveys for
teachers, the focus needs to be on ways to build a more positive
home-school connection next year.
• We have the End of the Year Capturing Kids Heart survey coming
up for teachers, students, and parents.
• We had a CKH visit come in on the last week of March and said
positive things about how we are doing it. He met with the CKH
process champions to review results of the mid-year CKH survey
and talk about plans for next year.
• Paraprofessionals day was yesterday so they were honored with
Crumbl Cookies!
• TAs presented to the entire faculty on the book they read, The
Science of Reading in Action
• MAP testing will begin on April 8th
• 3rd grade is having a field test on writing a Test Dependent Writing
as we are shift away from TDA
• SCREADY will begin on May 13th for 3rd grade and May 20th for 4th
and 5th grades.
• We are not able to go over the updates to the school renewal plan
Spring DRA and MAP data are not yet available. We will revisit at
the May SIC meeting.
• Reviewed the Report to Parents brochure and the updates for this
year.
• Ms. Perry asked about the learning cottages as a community
member asked about it. District facilities, a board member, and
security leaders conducted a facilities walkthrough with the
principal. The mobile classrooms will go on the field outside the
2nd grade wing. We will get two so that gives us four classrooms.
• We will be adding a new wing outside the art room (where the
soccer field is. It will have 2 levels but not sure if it will be
connected. It will provide 10 classrooms. They will start this next
year and it will take 18 months.
• We are getting brand new walkie talkies next year that are more
up to date.
• Over the last few years, we have gotten new teachers every year
after the school year has begun so we are not sure of the
allocations for next year.

Ms. Odom:

• Because of the size of our school, what appears to be turnover is
often additional allocations being added late and not actually
people leaving. However, several teachers talked about leaving
due to the large class sizes and the fear that true relief is not
coming.

Next Steps

• Share the parent climate link for parents to be submitted by April
30th

April 3, 2025

Tabs

Agenda
Minutes

Agenda

Minutes

Meeting Minutes

In attendance:
Ms. Gerald
Dr. Behrens
Ms. Odom
Ms. Bailey-Peters
Mr. Infinger
Ms. Stasiak
Ms. Vincent
Ms. Borer

Mr. Infinger:
• Last meeting of the year
• Introduction of everyone as we have a new member, Ms. Borer
• Each member will be on the SIC for 2 years. Mr. Infinger
will be president for next year and Ms. Perry will step
back as a parent.
• Our SIC meeting schedule worked well! We scheduled
them on days when we have after-school activities going
on so they can be here for that.
• When parents are here, we can have them vote on their
students’ device on open house night for members. This
will overall promote SIC so we can have more parents
attend

Ms. Gerald:

• We got back lots of data and SHES has the greatest fall and spring
growth on reading and math MAP
• In achievement, we are 1st in reading AND math! A first for us!
• We put incentives in place with PBIS points, so they started the
year with those points.
• School renewal plan:
o We put the school climate ratings in there, so we know
what we are working with.
o Put in student achievement for DRA’s-we are seeing a
trend district wide that there is a dip in 2nd grade scores.
Working with second grade. it’s the writing piece that is
holding them back
o It also includes reading and math MAP data for 3rd-5th for
spring 2024-predicting that it will be the same for SC
READY this year
o 4th grade is our youngest group and they have great
scores! So proud of them!
o Everyone will be doing a LETRS training (Language
Essentials for Teachers of Reading and Spelling). It was very
eye opening for teachers and admin so they can help fill
the gaps. We were one of the first schools in the district to
have this- Ms. BP loves this program and is glad we have
gotten to do this
o Paying for teachers to have their GATE endorsement as we
are a high-quality school and want to teach high quality
lessons
o MTSS (multi-tiered system of support) for academics
and/or behavior. This is a game changer for us! Shoutout
to our psychologist as she makes this her goal
o We are a Capturing Kids Hearts (CKH) school. Each class
has a social contract and Ms. Gerald has seen a decrease in
behavior since we have this. We still use PBIS for teachers
and students. Teachers got to come up with their own
prizes as well and we laughed at the “Not today” coupon
where teachers can use that when they do not want an
observation. Only once in a week
o District goals comparing where we were, projection, and
our actual data
• Shout out to Ms. Horlback who could not be here today, she
brought in a wagon of candy for the teachers shovels on Teacher
Appreciation Week

Ms. Crews:

• We are wrapping up EOY with PTA. We are working on volunteer
PTA breakfast which is on May 9th.
• Teacher/Staff appreciation week, lunch, and an additional surprise
• Lemonade cart with goodies going around for students and
teachers soon!
• Pizza day for 5th grade on one of the last days as they head out of
elementary school
• Wants to meet with admin for things they want to do for next year
as a PTA

Next Steps:

• Will put Mr. Joy (New 24-25 principal) on the SIC email for next
year

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October 3, 2024

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November 14, 2024

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December 5, 2024

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January 9, 2025

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February 13, 2025

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March 6, 2025

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April 3, 2025

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